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Secretary

Deb Andres Member Spotlight
  • Deb Andres
  • Geary County Family and Consumer Sciences Agent
  • K-State Research and Extension
  • PO Box 28
  • Junction City, KS 66441
  • W 785-238-4161

Major Responsibilities

  1. Record minutes of all meetings, sending out to the executive board within 15 days, and store in KAFCS secretary files/flashdrive.
  2. Oversee the archiving of documents important to KAFCS.
  3. Handle official correspondence of KAFCS (see bylaws).
  4. Coordinate E-communication/news with membership around ?themes? such as: Fall (October) ? awards, scholarships, news from AAFCS; Winter (January) - UAC details/registration, awards, plan to attend AAFCS; Spring (May) ? introduce new officers, UAC report, plan to apply for awards.
  5. See Bylaws Article V Section 5 for more details.

Timeline: (Tasks to be completed per month)

  • June
    • Meetings
      • AAFCS Annual Conference
      • Executive Council Meeting
    • Tasks
      • Read minutes from previous meeting.
      • Record minutes at current meeting.
  • July
    • August
      • Tasks
        • Send request for E-news articles to officers.
    • September
      • Tasks
        • Follow up with officers on articles; prepare E-news.
    • October
      • Meetings
        • KAFCS executive council conference call
        • E-news/website communication to membership
      • Tasks
        • Read minutes from previous meeting.
        • Record minutes at current meeting.
        • Send E-news to membership (VP for Communications & Membership will post on website).
    • November
      • Tasks
        • Send request for E-news articles to officers.
    • December
      • Tasks
        • Follow up with officers on articles; prepare E-news.
    • January
      • Meetings
        • KAFCS executive council conference call
        • E-news/website communication to membership
        • AAFCS Correspondence
      • Tasks
        • Read minutes from previous meeting.
        • Record minutes at current meeting.
        • Send E-news to membership (VP for Communications & Membership will post on website).
    • February
      • March
        • Meetings
          • United Associations Conference
          • KAFCS executive council meeting; KAFCS General Assembly
        • Tasks
          • Read minutes from previous UAC executive council meeting.
          • Record minutes at current UAC executive council meeting.
          • Read minutes from previous KAFCS General Assembly meeting.
          • Record minutes at current KAFCS General Assembly meeting.
          • Send request for E-news articles to officers.
      • April
        • Tasks
          • Develop/update letterhead and distribute to executive council.
          • Follow up with officers on articles; prepare E-news.
      • May
        • Meetings
          • E-news/website communication to membership
        • Tasks
          • Send E-news to membership (VP for Communications & Membership will post on website).
      • Other
        • Details
          • Contact information for Kansas Affiliate members is available on the AAFCS website, affiliate management section.