Attending: Jan Stephens, Marie Blythe, Gayle Price, Beth Ireland and Duane Whitbeck
Attending by conference call: Carol Werhan, Karen Pence, Sharolyn Jackson
Absent: Shelby Muha, Sharon Frankenberry and Brenda Dooley
Call to order
President Jan Stephens called the meeting to order at 10:15 a.m. Marie Blythe moved to suspend Robert’s Rules of Order. Beth Ireland seconded. Motion carried.
Minutes of the March 8, 2013 meeting
Duane Whitbeck moved approval of the minutes as distributed. Gayle Price seconded. Motion carried.
Treasurer’s Report (Duane Whitbeck)
Duane Whitbeck summarized the treasurer’s report and answered questions from the Board. Investment account balance at Edward Jones was updated from $7,870.15 (June 28, 2013) to $8,121.17 (August 2, 2013). Beth Ireland moved to accept the report. Gayle Price seconded. Motion carried.
Beth Ireland seconded. Motion carried.
Gayle Price moved to approve the budget as amended. Marie Blythe seconded. Motion carried.
Nomination and election of president-elect
Beth Ireland nominated Karen Pence for the office of president-elect. Duane Whitbeck seconded. Motion carried.
Suggestions for potential Foundation trustees to be elected in Spring 2014
Six names were suggested. The top three candidates were ranked for contact to determine willingness to serve.
Recommendation: include information about the UAC evening social in the UAC registration.
Recommendation: invite Katy Uplich, KAFCS/KAFCS Foundation treasurer-elect to participate in KAFCS Foundation meetings to facilitate treasurer transition.
Discussion: dispense with trustee notebooks and transition to archiving records (agenda, minutes, and budget) on KAFCS website.
Discussion: maintain three years of records in trustee notebooks. The president will keep complete archive.
Request for each board member: provide ten stamps to Marie Blythe (fundraising/marketing) for mailing to members who do not use email. She has drafted a letter to current and past KAFCS members outlining support for the KAFCS Foundation as a way of honoring those who established the foundation, retirees and others.
Recommendation: reinstate “Wall of Honor” on the web.
Recommendation: channel all KAFCS web suggestions for Janet Holden through Beth Ireland.
Schedule next meeting/conference call
Carol Werhan will send a Doodle in September to determine a November date for a conference call meeting for both KAFCS Board and KAFCS Foundation Board.
The meeting adjourned at noon.
Karen Pence, secretary
Attending: Marie Blythe (Foundation president), Gayle Price,
Anna Mae Brown, Beth Ireland, Brenda Dooley, Jan Stephens (Foundation president-elect),
Duane Whitbeck (Foundation treasurer), and Carol Werhan.
Not present: new trustees – Sharon Frankenbery and Shelby Mula
Karen Pence (secretary)
Marie called the meeting to order at 7:10, in the Sedgwick County Extension
Education Center. Gayle moved to suspend Roberts Rules of Order. Jan seconded,
the motion passed.
Jan volunteered to make minutes in absence of the secretary.
Minutes of the Feb. 19 conference call were reviewed. In that call, scholarship selections were made which will be recognized at this UAC. The application for the First Timer travel grant to AAFCS will be posted on the KAFCS website. Timing for awarding the scholarships to AAFCS for students was discussed.
Duane gave the treasurer’s report. Due to the current financial situation, Foundation has been given the authorization by KAFCS to make decisions concerning the future of the Foundation. $800-$900 income is projected from UAC fundraisers. The checking account balance is $4179.97. Duane estimated that without any additional income, money would need to be transferred for next year’s expenses. Beth moved, and Brenda seconded to accept the report from the treasurer.
Scholarship – Duane reported that 2 student scholarships would be awarded, 1 each to KSU and PSU. There were 4 PSU applicants and 2 KSU applicants. UAC Event – Gayle reported the event was well attended with 32 professionals and 22 students; there were many positive comments on the train journey theme. Beverly Dunning, Lindsey Shirley, Gayla Randel, Jan Wissman, and Duane Whitbeck shared their stories of their career journeys. Silent Auction – Anna Mae reported that the bidding will end at 10:30, and items should be picked up before lunch. She thanked Foundation members for their contributions.
Beth moved to continue the Silent Auction and Foundation Event at UAC next year as it has been. Duane seconded, the motion passed.
Anna Mae moved to award 8 students $200 each to attend AAFCS this year. The motion was seconded and passed. (This is to be reevaluated next year. History: 2012=3 PSU, 1 KSU; 2011=2 PSU, 0 KSU) Expected for 2013 are 5 PSU and 3 KSU students.
How to get notebooks from former trustees passed along was discussed. It was suggested that and how to have the information put on the website in a password protected link.
Brenda moved to decrease the scholarship amounts to $500 each for 5 years starting in 2014. Gayle seconded, and the motion passed. The appropriate changes will be made to the forms.
Brenda moved we suspend the freshman/sophomore level scholarship for 3 years starting in 2014. Beth seconded. After discussion Beth called for a division of the house and the motion passed.
Beth moved to recommend to KAFCS that that organization pay for the KAFCS awards presented at Annual Meeting. Brenda seconded and the motion passed.
Beth moved to recommend to KAFCS that student membership fees of $15 each be transferred from KAFCS to the Foundation to help support the student scholarships. Gayle seconded, the motion passed.
Brenda noted the need to promote the Hall of Fame list and have it posted on the website, as well as a formal communication with the membership about Foundation.
Gayle moved and Anna Mae seconded to adjourn the meeting.
The next meeting was tentatively set for June 7, with the KAFCS board meeting.
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